Your AI Agent: Ask about a project and get an answer with its sources, and a plan to approve.

Small teams carry heavy reporting loads.

A generic chatbot doesn’t know your projects, and you wouldn’t give it your salary data anyway.

Relief One, Everyone, connected

How it works

An assistant that works from your own data.

Ask in plain words: “Which contracts will run out of days before December?”
It checks the records. Projects, time, allocations, grants, using the same rules as the screens, within your rights.
It answers with a proposed plan; a person sends, signs and publishes.
Your team’s way of doing things. A shared playbook of skills your team writes and approves.

Use cases: what teams ask their AI agent.

Sixteen questions from a normal week. Your AI agent reads the modules each one needs, with the rights of the person asking, and a person decides what happens next.

“Which contracts will run out of days before December?”

Four contracts run out before December. Here is where to find the days.

Team: Leadership
Reads: Projects & Time, HR & Payroll
Comes back: A table of the four contracts at risk and a proposal to move 4 days from an unused line, marked "To validate".
Decides: The project lead signs the contract change.

“Prepare the November board pack.”

The board pack starts as a draft, with each figure linked to its record.

Team: Leadership
Reads: Finance & Fund Accounting, MEAL, Audit, Risk & Internal Control, Membership & Governance, Workspace: Home, Drive, Calendar & Office
Comes back: A draft pack in the board's Drive folder; each figure links to the record it came from.
Decides: The director edits and sends it to the board.

“What happens to our cash if Halden pays tranche 2 six weeks late?”

A donor pays late. You see the effect on cash before it happens.

Team: Leadership
Reads: Grant Management & Donor Reporting, Finance & Fund Accounting, Projects & Time
Comes back: The runway with and without the delay, and the two projects whose purchases could wait.
Decides: Finance and the director.

“Can we answer the Halden education call in Mopti, and who would staff it?”

Your agent reads the call, checks who is free and lists what is still missing.

Team: Grants
Reads: Grant Radar & Proposals, Projects & Time, Recruitment & Onboarding, HR & Payroll, Policies, Documents & Data Protection
Comes back: The fit score with its reasons, a proposed team with their availability, and the list of documents still missing.
Decides: The funding lead moves it to the proposal board.

“Draft interim report 2 for Northbridge on Safe Water for Kassala.”

Each paragraph of the draft shows where its figures came from.

Team: Grants
Reads: Grant Management & Donor Reporting, MEAL, Finance & Fund Accounting, Field Data Collection, Partners & Sub-grants, Workspace: Home, Drive, Calendar & Office
Comes back: The report in the donor's seven sections, a source chip after each paragraph (18,640 people reached, 78% of target; €609,900 spent of the €620,000 received), photos without consent left out.
Decides: The grant holder edits, the country director approves; a person sends it.

“Is Amal Water Alliance's due diligence still valid for the next sub-grant?”

Before you sign, see which of the partner's documents expire first.

Team: Grants
Reads: Partners & Sub-grants, Policies, Documents & Data Protection, Audit, Risk & Internal Control
Comes back: What expires before signature, what is missing, and a request to the partner drafted for a person to send.

“Which invoices are waiting on me, and do they match their orders?”

The invoice was read when it arrived. You only look at the three that don't match.

Team: Finance
Reads: Finance & Fund Accounting, Procurement & Supply Chain, Grant Management & Donor Reporting
Comes back: The queue with three mismatches flagged: a price, a quantity, a missing receipt.
Decides: The approver. If you prepared the payment, your AI cannot approve it.

A consultant's monthly invoice

The consultant uploads the invoice; the AI pre-fills the request and the project lead checks the days.

Team: Finance
Reads: Staff & Partner Portals, Projects & Time, Finance & Fund Accounting
Comes back: A payment request pre-filled from the uploaded file.
Decides: The project lead approves the days; finance pays.

“Build the plan for Inclusive Schools Mopti from the approved documents.”

Start the programme from the documents the donor approved.

Team: Programmes
Reads: Workspace: Home, Drive, Calendar & Office, Grant Management & Donor Reporting, Finance & Fund Accounting, Programme Management
Comes back: A draft plan, each activity and indicator citing the page it came from.
Decides: The programme manager accepts it line by line.

“Which indicators are behind target in Kassala, and what does the field data say?”

Two indicators are behind. The map shows in which localities.

Team: Programmes
Reads: MEAL, Field Data Collection, Information Management & Maps
Comes back: Two indicators behind, the localities where they lag on a map, and a note to the M&E officer.

“Who is free for two weeks in Gao in December, with a security briefing and a valid first-aid certificate?”

Your agent reads five modules to answer one staffing question.

Team: People
Reads: Emergency Response & Deployments, HR & Payroll, Projects & Time, Security & Safety, Learning & Training
Comes back: A shortlist of four with what each one still needs, and a deployment proposal.
Decides: The deployment manager; contracts are signed by the person.

A new application

A recruiter decides, with the AI's reading of each application beside the CV.

Team: People
Reads: Recruitment & Onboarding, HR & Payroll, Projects & Time, Workspace: Home, Drive, Calendar & Office
Comes back: A reading of each application on 8 criteria with a short summary, and a reply drafted to wait for release.
Decides: The recruiter, one candidate at a time.

“What changed in the safeguarding policy, and who still has to read it?”

See what changed between two versions, and who hasn't read the new one.

Team: Compliance
Reads: Policies, Documents & Data Protection, Learning & Training, Workspace: Home, Drive, Calendar & Office
Comes back: A summary of the changes per country team and a reminder draft for the 23 people who have not confirmed.

“Turn this month's field stories into the newsletter.”

The newsletter starts from what your teams published this month.

Team: Communication
Reads: CRM, Portfolio & Communication, MEAL
Comes back: An issue draft without invented facts, three subject lines, the French version and alt text, handed to your mailing tool as a draft.

"How do I…"

New colleagues ask the handbook instead of the person next to them.

Team: Everyone
Reads: The base
Comes back: An answer from your handbook, cut to the reader's role, or the page's guided tour.

My own records

A consultant's AI sees their own records, and loses access when the contract ends.

Team: Everyone
Reads: Staff & Partner Portals, Projects & Time, HR & Payroll, Finance & Fund Accounting
Comes back: Days left, leave balance and the last invoice, for the consultant only. Access closes with the contract.

AI on the modules’ own pages

Supplier invoices read and matched to their orders, applications read on 8 criteria, calls scored against your track record, files summarised. Each result waits for a person to accept or correct it, under the same rules as the chat.

What it does.

Ask a question: It checks projects, time, allocations and grants, within your rights.
Connect the AI you already use: Claude, ChatGPT, Gemini and others, through a secure AI connector (MCP).
270+ tools: Read and write, each cut to the person’s role.
You decide the access: Read only, read and write, or with deletes, person by person.
Sensitive fields stripped: Bank details, salaries, identity documents and addresses never reach it.
Guard rails: Rate limits, a circuit breaker, a full request log and revert.
Human in the loop: AI emails wait for release, AI proposals are marked to validate.
Help assistant: Answers “how do I…” from your handbook, cut to the reader’s role.
Skills library: Procedures your team writes and approves; the AI can only propose a change.

The full list

Connect the AI you already use: Claude, ChatGPT, Gemini and others, through a secure AI connector (MCP, OAuth).
270+ tools: read and write, each cut to the person’s role.
You decide what it can access: Read only, read & write, or with deletes, per person; consultants’ AI sees only their own data; access closes with the contract.
Sensitive fields stripped: Bank details, salaries, identity documents and addresses never reach it.
Guard rails: Rate limits, a circuit breaker, a full request log, revert.
Human in the loop, enforced in the code: AI-written emails wait for a person’s release, AI proposals are marked “to validate”, drafts stay drafts.
Help assistant on each page: Answers “how do I…” from your own handbook, cut to the reader’s role.
Guided tours: For new colleagues.
Skills library: Procedures, guidelines and templates the AI follows; the AI can only propose a change; a person publishes it.
AI inside the modules: Reading CVs and invoices, scoring applications, drafting reports, emails and posts, translating, pre-screening calls.

What makes the difference

It only sees what your role opens.
It drafts and proposes; a person sends, signs or publishes.
Connect the AI you already use, under your access rules.

Connected to

It shares its records with all modules.

In numbers

270+ AI tools, 12 guided tours, rate limits on every AI assistant (60 writes per 10 minutes).

Before you book a demo.

If the AI writes something wrong, can we revert it?

Yes. Each request is kept in a full log and a change can be reverted. Rate limits (60 writes per 10 minutes) and a circuit breaker stop an AI agent that writes too much.

Whose records can a consultant’s AI read?

Their own. A consultant’s AI sees only that consultant’s data, and its access closes when the contract does.

Can we start with Your AI Agent alone?

Yes. Each organisation starts with the base, then picks its modules. You can start with one and add others later.

Can we switch a module off later?

You can, and its data is kept. A module switched off disappears from menus and search, and switching it back on restores it.

Can you import from our spreadsheets and current tools?

Yes: people, projects, budgets, policies, files (including a one-time import or a live two-way sync with Google Drive), and the content of your existing workbooks. Connectors to your other systems are built as part of the project.

Next module

CRM, Portfolio & Communication: Donor contacts and track record, kept up to date.

Run the organisation

Projects & Time: Hours and costs, per project.
Finance & Fund Accounting: Does each project cover its costs?
HR & Payroll: Staff and consultants, managed together.
Recruitment & Onboarding: Hiring in bursts, across countries.
Volunteers: Fill volunteer shifts from a phone.
Learning & Training: Whose certificate runs out next?
Membership & Governance: For associations, federations and their boards.

Funding & partnerships

Grant Radar & Proposals: From the call to the signed grant.
Grant Management & Donor Reporting: What each grant still needs from you.
Donor Portal: A space where donors follow their grants.
Calls for Proposals: Run your own calls for proposals.
Partners & Sub-grants: Fund local partners and follow their work.
Fundraising & Individual Donors: What each campaign raised, and what it cost.

Programmes & impact

Programme Management: Which activities can start, and what blocks them.
MEAL: Show what changed, and how you know.
Field Data Collection: Offline mobile forms that feed your indicators.
Case Management: Confidential files for each person you support.
Cash & Voucher Assistance: Pay each household once, and reconcile the round.
Information Management & Maps: Who does what, where.

Operations & logistics

Procurement & Supply Chain: Purchase orders that match their invoices.
Warehouse & Distribution: Show each donor where their goods went.
Fleet & Transport: Field trips with a check-in at each waypoint.
Emergency Response & Deployments: Know who can deploy tonight.

Safety, risk & compliance

Security & Safety: Report incidents from the field, offline.
Safeguarding & Complaints: Where concerns are reported and cases handled.
Policies, Documents & Data Protection: Policies and due-diligence documents, ready when asked.
Audit, Risk & Internal Control: Controls your auditor can read.

Everyone, connected

Staff & Partner Portals: The ERP as staff and partners see it.
CRM, Portfolio & Communication: Donor contacts and track record, kept up to date.
Workspace: Home, Drive, Calendar & Office: Where the team works, wherever it sits.

Add to your Relief One
The base: The part every organisation gets.
Relief One

Book a demo of Relief One.

Tell us how your organisation works and which modules you are looking at. We show you Relief One on the parts that matter to you.