Relief Applications

Projects & Time: Each grant becomes a project, and hours are logged against it.

A donor asks how many days are left on your WASH engineer’s contract.

The answer is split between a timesheet spreadsheet, a contract PDF and last month’s invoice, and by the time someone has added it up, the contract is overspent.

Relief One, Run the organisation

How it works

Hours and costs, per project.

  1. Open the project. Phases (contracts) with their budget in money and days, team, deliverables, files and funder contacts.
  2. Plan the team week by week in a spreadsheet-like grid; approved leave is already blocked out.
  3. Your team logs hours where the work happens; a calendar meeting tagged with a project code counts as time on that project.
  4. See the days used so far and turn last month’s hours into the invoice request.

What it does.

Project page
Phases, budget in money and days, team, deliverables, files and funder contacts.
Overview timeline
Projects and their phases side by side; an overdue phase is outlined in red.
Resource allocation
A spreadsheet-like grid of days per person and week; approved leave blocks its days.
Time tracking
Hours per project or internal budget line, personal and team views.
Time consumption
Days used per contract and month, filled from logged hours.
Days-used gauges
Over-consumed, at risk or on track, per contract.
Invoice requests
Last month’s hours become the invoice request; mismatches are flagged before finance.
Contract-ending alerts
Reminders at 30, 15 and 7 days before a phase ends.
Closing check
A project closes only when invoices are paid and revenue matches the contract.

The full list

Project page
Key facts, a quality-check score for record completeness, tabs for allocation, time, consumption, invoices, expenses, deliverables, files, contracts, closing, notes, servers, partner.
Overview timeline
All projects and phases on one line of time; a phase still “active” after its end date is outlined in red.
Resource allocation
Type days, Tab to the next week, drag to copy, paste a row from a spreadsheet; People view groups everyone by load (Over capacity, Full, Room left, Nothing planned).
Time tracking
Personal and team views, per project or internal budget code, time zones respected, statutory daily-hours records where the law asks for them.
Time consumption
Per contract and month, filled from logged hours, with a reminder email at month end that carries its two action buttons.
Days-used gauges
Over-consumed (>100%), At risk (80–100%), On track.
Deliverables
With statuses (Not started, Ongoing, Late, Validated by partner, Request for modification, Completed).
Invoice requests
The project lead asks finance to invoice; mismatches with the contract (currency, schedule, outside the contract) are flagged before they reach finance.
Contract-ending alerts
At 30, 15 and 7 days, then every two weeks while overdue.
Closing check
After-action review, AI-drafted follow-up email to the partner (the lead edits and sends), satisfaction survey, references, and a revenue and invoice check.
Servers, keys and repositories
Per project (for tech projects), with expiry alerts.

What makes the difference

  • A project cannot be closed while money is unreconciled. Closing stays blocked until all invoices are paid and invoiced revenue is within 1% of the contract, or the gap is explained.
  • Last month’s hours become the invoice request in one click.
  • Leave approved in HR appears in the plan automatically.

With your AI agent

One question can cross several modules.

Moving days between lines stays a proposal until the project lead signs the change.

A question
“Which contracts will run out of days before December?”
Reads
Projects & Time, HR & Payroll
Comes back
A table of the contracts at risk, and a proposal to move days (To validate)
On this module’s pages
A follow-up email drafted when a project closes

Connected to

It shares its records with these modules.

In numbers

Alerts at 30/15/7 days, closing gate at 1%, 8 h = 1 day conversion, configurable.

Before you book a demo.

What happens when a phase runs past its end date?

Reminders go out 30, 15 and 7 days before a phase ends, then once a fortnight while it is overdue. On the overview timeline, a phase still marked active after its end date is outlined in red.

Does a calendar meeting count as time on the project?

Yes, once it is tagged with the project code. Hours are kept per project or internal budget line, time zones are respected, and statutory daily-hours records are kept where the law asks for them.

Can we start with Projects & Time alone?

Yes. Each organisation starts with the base, then picks its modules. You can start with one and add others later.

Can we switch a module off later?

You can, and its data is kept. A module switched off disappears from menus and search, and switching it back on restores it.

Can you import from our spreadsheets and current tools?

Yes: people, projects, budgets, policies, files (including a one-time import or a live two-way sync with Google Drive), and the content of your existing workbooks. Connectors to your other systems are built as part of the project.

Next module

Run the organisation

Book a demo of Relief One.

Tell us how your organisation works and which modules you are looking at. We show you Relief One on the parts that matter to you.