Relief Applications

Staff & Partner Portals: Log hours, ask for leave and sign documents without learning an ERP.

Field staff, consultants and partners shouldn’t have to learn an ERP.

If logging hours or sending a document takes ten minutes, it gets put off, and the back office spends the month chasing people.

Relief One, Everyone, connected

How it works

The ERP as staff and partners see it.

  1. Each person gets their own portal. Hours, leave, expenses, monthly invoice, documents to sign, profile and CV.
  2. Partners get read-only access to their project, through a sign-in link sent to an authorised email (donors have their own Donor Portal).
  3. Applicants have a space to follow their application, upload a missing document, message the team and sign the agreement.
  4. Approvals by email. A one-time link works from anywhere.

What it does.

My portal
Staff and consultants log hours, request leave, file expenses and submit their monthly invoice.
Sign from the portal
Assignments and documents signed with a code sent to the phone.
No password to forget
Sign in with a magic link, a passkey or password + code.
Partner portal
One project, read-only: progress, deliverables and documents.
Applicant spaces
Applicants follow their application, upload documents, message the team and sign.
Approve by email
Approvers act from a one-time link, wherever they are.
Accountant page
A read-only leave overview per entity, through a time-limited link.
Personal AI
A person can connect their AI assistant to their own records, and nothing else.

The full list

My portal (staff and consultants)
Log hours, request leave, file expenses, submit the monthly invoice (AI pre-fills it from the uploaded invoice), sign assignments, update profile, photo and CV.
Languages
English, French and Spanish.
Sign-in
Magic link, passkey or password + code; no password to forget.
Partner portal
One project, read-only: progress, deliverables, documents.
Accountant page
Read-only leave overview per entity through a time-limited link.
Applicant and organisation spaces
(with Calls for proposals): timeline of the application, requested documents, decision, agreement signature, messages, team members with roles.
Personal AI
Each person can connect their own AI assistant to their own data only.
End of engagement
The portal stays open 30 days after the last contract for the final invoice, with a banner, then closes.

What makes the difference

  • The AI pre-fills the monthly invoice from the uploaded file.
  • Partners see their project without anyone emailing attachments.
  • A consultant’s portal stays open 30 days after the last contract, for the final invoice.

With your AI agent

One question can cross several modules.

A consultant's AI opens their own records and nothing else.

A question
“A consultant connects their own AI to their own records: days left on their assignment, their leave balance, their last invoice.”
Reads
Staff & Partner Portals, Projects & Time, HR & Payroll, Finance & Fund Accounting
Comes back
Days left, leave balance and the last invoice
On this module’s pages
The monthly invoice pre-filled from the uploaded file

Connected to

It shares its records with these modules.

In numbers

Staff portal in English, French and Spanish; a 30-day grace window for the final invoice.

Before you book a demo.

Which languages is the staff portal in?

English, French and Spanish. Staff sign in with a magic link, a passkey or a password and a code.

Does an applicant’s space show their whole team?

Yes. Applicant and organisation spaces list team members with their roles, beside the application timeline, requested documents, the decision, messages and the agreement to sign.

Can we start with Staff & Partner Portals alone?

Yes. Each organisation starts with the base, then picks its modules. You can start with one and add others later.

Can we switch a module off later?

You can, and its data is kept. A module switched off disappears from menus and search, and switching it back on restores it.

Can you import from our spreadsheets and current tools?

Yes: people, projects, budgets, policies, files (including a one-time import or a live two-way sync with Google Drive), and the content of your existing workbooks. Connectors to your other systems are built as part of the project.

Next module

Everyone, connected

Book a demo of Relief One.

Tell us how your organisation works and which modules you are looking at. We show you Relief One on the parts that matter to you.