--- title: "Workspace: drive, calendar and office for NGOs | Relief One" description: "Workspace: Home, Drive, Calendar & Office. Where the team works, wherever it sits. Your files, calendars and team chat, next to the projects they belong to." url: https://reliefapplications.org/relief-one/workspace/ lang: en --- # Workspace: Home, Drive, Calendar & Office: Your files, calendars and team chat, next to the projects they belong to. Files sit in personal drives and calendars don’t talk to each other. Colleagues working remotely never run into each other in a corridor. None of it is linked to the project it is about. [Relief One](https://reliefapplications.org/relief-one/), Everyone, connected ## How it works Where the team works, wherever it sits. 1. Start the day on Home. What needs you, your week, your next event, shortcuts to start anything. 2. Files where the work is. A folder per project, partner, proposal and person, created automatically. 3. One calendar. Synced both ways with Google or Infomaniak, team view, booking pages. 4. Meet in the office. A virtual floor where you walk up to a colleague to talk, with rooms, chat and project channels. ## What it does. - **Home**: What needs you across modules, your week, today, and shortcuts to start anything. - **Project folders**: A folder per project, partner, application and person, made when the record is created. - **Search inside files**: Full-text search, including scanned PDFs, with previews of Office files. - **Ask a file**: An AI summary and answers with the quoted passages. - **Safe external links**: Password, expiry and a log of who opened them. - **One calendar**: Two-way sync with Google or Infomaniak, team view, find a time, booking pages. - **Leavers’ files kept**: When someone leaves, their files stay and their public links close. - **The office**: A virtual floor where you walk up to a colleague, with rooms and guest links. - **Chat and calls**: Project channels, threads, file previews, video meetings and screen sharing. ### The full list - **Home**: “Needs you” across modules, most pressing first; your week; today; “Start something”. - **Drive**: Full-text search including scanned PDFs, previews of Office files, AI summary and “ask this file” with quoted passages, external links with password, expiry and an open log, a sealed HR space, two-way sync with Google Drive; a leaver’s drive is frozen and their public links revoked. - **Calendar**: Google or Infomaniak two-way sync, “find a time”, team view that respects privacy, booking pages like a scheduling app, meetings tagged to a project log their hours. - **Office**: A 2D floor in the browser; walk up to talk with audio and video; rooms booked from the calendar; guest links; chat with project channels; whiteboards and idea boards; coffee roulette; meeting notes written by AI when transcripts are switched on. - **Office chat (like a team messenger)**: Channels per project, private groups and direct messages; threads, reactions, @mentions, read faces; voice notes and notes left on a desk; previews of every file kind and of links. - **Office calls (like a video meeting app)**: Meeting rooms with a grid or speaker view, screen sharing, raised hands, a call chat, guests by link; a direct call to one person rings them with quick replies (“I’ll be there in 5 min”). - **My TODOs**: And the notification centre. ## What makes the difference - Ask a file a question and see the passage the answer comes from. - When someone leaves, their files stay and their public links close. - Walk up to a colleague’s desk in the virtual office, from another country. ## With your AI agent One question can cross several modules. It reads each file with the rights of the person asking. - **A question**: “Draft interim report 2 for Northbridge on Safe Water for Kassala.” - **Reads**: Workspace: Home, Drive, Calendar & Office, [Grant Management & Donor Reporting](https://reliefapplications.org/relief-one/grant-management/), [MEAL](https://reliefapplications.org/relief-one/meal/), [Finance & Fund Accounting](https://reliefapplications.org/relief-one/finance/), [Field Data Collection](https://reliefapplications.org/relief-one/field-data/), [Partners & Sub-grants](https://reliefapplications.org/relief-one/partners/) - **Comes back**: A draft report, with the Drive files it used (To validate) - **On this module’s pages**: A file summarised, and questions answered with page quotes - [More use cases](https://reliefapplications.org/relief-one/ai-agent/) ## Connected to It shares its records with all modules. ## In numbers Two-way sync with Google and Infomaniak. ## Before you book a demo. ### Can we share a file with someone outside the organisation? Yes, by link. Each link carries a password and an expiry date, and keeps a log of who opened it. ### Is the HR space in the Drive open to other staff? No. HR has a sealed space in the Drive, apart from the folders made for each project, partner and person. The calendar’s team view respects privacy in the same way. ### Can we start with Workspace: Home, Drive, Calendar & Office alone? Yes. Each organisation starts with the base, then picks its modules. You can start with one and add others later. ### Can we switch a module off later? You can, and its data is kept. A module switched off disappears from menus and search, and switching it back on restores it. ### Can you import from our spreadsheets and current tools? Yes: people, projects, budgets, policies, files (including a one-time import or a live two-way sync with Google Drive), and the content of your existing workbooks. Connectors to your other systems are built as part of the project. ## Next module - [Projects & Time](https://reliefapplications.org/relief-one/projects/): Hours and costs, per project. ### Run the organisation - [Projects & Time](https://reliefapplications.org/relief-one/projects/): Hours and costs, per project. - [Finance & Fund Accounting](https://reliefapplications.org/relief-one/finance/): Does each project cover its costs? - [HR & Payroll](https://reliefapplications.org/relief-one/hr/): Staff and consultants, managed together. - [Recruitment & Onboarding](https://reliefapplications.org/relief-one/recruitment/): Hiring in bursts, across countries. - [Volunteers](https://reliefapplications.org/relief-one/volunteers/): Fill volunteer shifts from a phone. - [Learning & Training](https://reliefapplications.org/relief-one/learning/): Whose certificate runs out next? - [Membership & Governance](https://reliefapplications.org/relief-one/membership/): For associations, federations and their boards. ### Funding & partnerships - [Grant Radar & Proposals](https://reliefapplications.org/relief-one/funding/): From the call to the signed grant. - [Grant Management & Donor Reporting](https://reliefapplications.org/relief-one/grant-management/): What each grant still needs from you. - [Donor Portal](https://reliefapplications.org/relief-one/donor-portal/): A space where donors follow their grants. - [Calls for Proposals](https://reliefapplications.org/relief-one/grant-making/): Run your own calls for proposals. - [Partners & Sub-grants](https://reliefapplications.org/relief-one/partners/): Fund local partners and follow their work. - [Fundraising & Individual Donors](https://reliefapplications.org/relief-one/fundraising/): What each campaign raised, and what it cost. ### Programmes & impact - [Programme Management](https://reliefapplications.org/relief-one/programmes/): Which activities can start, and what blocks them. - [MEAL](https://reliefapplications.org/relief-one/meal/): Show what changed, and how you know. - [Field Data Collection](https://reliefapplications.org/relief-one/field-data/): Offline mobile forms that feed your indicators. - [Case Management](https://reliefapplications.org/relief-one/case-management/): Confidential files for each person you support. - [Cash & Voucher Assistance](https://reliefapplications.org/relief-one/cash-assistance/): Pay each household once, and reconcile the round. - [Information Management & Maps](https://reliefapplications.org/relief-one/information-management/): Who does what, where. ### Operations & logistics - [Procurement & Supply Chain](https://reliefapplications.org/relief-one/supply-chain/): Purchase orders that match their invoices. - [Warehouse & Distribution](https://reliefapplications.org/relief-one/warehouse/): Show each donor where their goods went. - [Fleet & Transport](https://reliefapplications.org/relief-one/fleet/): Field trips with a check-in at each waypoint. - [Emergency Response & Deployments](https://reliefapplications.org/relief-one/emergency-response/): Know who can deploy tonight. ### Safety, risk & compliance - [Security & Safety](https://reliefapplications.org/relief-one/security/): Report incidents from the field, offline. - [Safeguarding & Complaints](https://reliefapplications.org/relief-one/safeguarding/): Where concerns are reported and cases handled. - [Policies, Documents & Data Protection](https://reliefapplications.org/relief-one/compliance/): Policies and due-diligence documents, ready when asked. - [Audit, Risk & Internal Control](https://reliefapplications.org/relief-one/audit-risk/): Controls your auditor can read. ### Everyone, connected - [Staff & Partner Portals](https://reliefapplications.org/relief-one/portals/): The ERP as staff and partners see it. - [Your AI Agent](https://reliefapplications.org/relief-one/ai-agent/): An assistant that works from your own data. - [CRM, Portfolio & Communication](https://reliefapplications.org/relief-one/outreach/): Donor contacts and track record, kept up to date. - [Add to your Relief One](https://reliefapplications.org/relief-one/build/) - [The base](https://reliefapplications.org/relief-one/platform/): The part every organisation gets. - [Relief One](https://reliefapplications.org/relief-one/) ## Book a demo of Relief One. Tell us how your organisation works and which modules you are looking at. We show you Relief One on the parts that matter to you.