--- title: "Security and safety management for NGOs | Relief One" description: "Security & Safety. Report incidents from the field, offline. Know where your staff are and what to do when something happens." url: https://reliefapplications.org/relief-one/security/ lang: en --- # Security & Safety: Know where your staff are and what to do when something happens. Incidents are phoned in, then lost in email. Movements aren’t logged and the security levels sit in a PDF. After something goes wrong, it is hard to show what the organisation knew, and when. [Relief One](https://reliefapplications.org/relief-one/), Safety, risk & compliance ## How it works Report incidents from the field, offline. 1. Set the context. Security levels per area, rules per level (curfew, movement restrictions, required clearances), updated by the security focal point. 2. Know who is where. Staff locations from travel, movements and check-ins, on one map. 3. Report an incident. Type, severity, people affected and location, from a phone. 4. Respond. Alerts to the right people, a response log, follow-up actions, trends. ## What it does. - **Security levels**: Levels per area, with the rules each level triggers. - **Who is where**: Staff locations from travel, movements and check-ins, on one map. - **Incident reporting**: From a phone, with an offline form. - **Check-ins and alert button**: In the staff portal, with alerts to focal points by severity. - **Response log**: A timeline of the response, follow-up actions and trends. - **Plans, versioned**: Security and contingency plans per country. - **Training gate**: Travel waits until the security training is valid. - **Hibernation and evacuation lists**: Ready when a level rises. ### The full list Security levels per area with rules, staff location board and headcount per area, travel and movement clearances (with Fleet), check-ins and panic/alert button in the staff portal, incident reporting (type, severity, people affected, location) with an offline form; incident log and response timeline, notifications to focal points by severity, security plans and contingency plans per country, versioned; mandatory security training gate (with Learning), hibernation and evacuation lists, incident trends and maps, confidential handling for sensitive incidents. ## What makes the difference - See who is in an area right now. - A level change puts the planned movements in that area on hold. - Each incident keeps its response log, from first report to follow-up. ## With your AI agent One question can cross several modules. Home addresses and identity documents are stripped before the AI reads the roster. - **A question**: “Who is free for two weeks in Gao in December, with a security briefing and a valid first-aid certificate?” - **Reads**: Security & Safety, [Emergency Response & Deployments](https://reliefapplications.org/relief-one/emergency-response/), [HR & Payroll](https://reliefapplications.org/relief-one/hr/), [Projects & Time](https://reliefapplications.org/relief-one/projects/), [Learning & Training](https://reliefapplications.org/relief-one/learning/) - **Comes back**: A shortlist, with what each person still needs (To validate) - [More use cases](https://reliefapplications.org/relief-one/ai-agent/) ## Connected to It shares its records with these modules. - [Fleet & Transport](https://reliefapplications.org/relief-one/fleet/): Field trips with a check-in at each waypoint. - [HR & Payroll](https://reliefapplications.org/relief-one/hr/): Staff and consultants, managed together. - [Learning & Training](https://reliefapplications.org/relief-one/learning/): Whose certificate runs out next? - [Emergency Response & Deployments](https://reliefapplications.org/relief-one/emergency-response/): Know who can deploy tonight. - [Staff & Partner Portals](https://reliefapplications.org/relief-one/portals/): The ERP as staff and partners see it. - [Projects & Time](https://reliefapplications.org/relief-one/projects/): Hours and costs, per project. ## Before you book a demo. ### Who is told when an incident is reported? The focal points, by severity. Incidents marked sensitive get confidential handling. ### What happens to planned movements when a level rises? They go on hold in that area. Hibernation and evacuation lists are ready when a level rises, and the security and contingency plans for the country are versioned. ### Can we start with Security & Safety alone? Yes. Each organisation starts with the base, then picks its modules. You can start with one and add others later. ### Can we switch a module off later? You can, and its data is kept. A module switched off disappears from menus and search, and switching it back on restores it. ### Can you import from our spreadsheets and current tools? Yes: people, projects, budgets, policies, files (including a one-time import or a live two-way sync with Google Drive), and the content of your existing workbooks. Connectors to your other systems are built as part of the project. ## Next module - [Safeguarding & Complaints](https://reliefapplications.org/relief-one/safeguarding/): Where concerns are reported and cases handled. ### Safety, risk & compliance - [Safeguarding & Complaints](https://reliefapplications.org/relief-one/safeguarding/): Where concerns are reported and cases handled. - [Policies, Documents & Data Protection](https://reliefapplications.org/relief-one/compliance/): Policies and due-diligence documents, ready when asked. - [Audit, Risk & Internal Control](https://reliefapplications.org/relief-one/audit-risk/): Controls your auditor can read. - [Add to your Relief One](https://reliefapplications.org/relief-one/build/) - [The base](https://reliefapplications.org/relief-one/platform/): The part every organisation gets. - [Relief One](https://reliefapplications.org/relief-one/) ## Book a demo of Relief One. Tell us how your organisation works and which modules you are looking at. We show you Relief One on the parts that matter to you.