--- title: "Partner and sub-grant management for NGOs | Relief One" description: "Partners & Sub-grants. Fund local partners and follow their work. Sub-grants with the paperwork a donor expects you to have." url: https://reliefapplications.org/relief-one/partners/ lang: en --- # Partners & Sub-grants: Sub-grants with the paperwork a donor expects you to have. More of your money now goes through local partners, and the donor holds you responsible for how they spend it. Checking a partner still means a questionnaire in a spreadsheet, and their reports come back as email attachments. [Relief One](https://reliefapplications.org/relief-one/), Funding & partnerships ## How it works Fund local partners and follow their work. 1. Assess. Due diligence and capacity assessment per partner (governance, finance, safeguarding, data protection), with evidence and a risk rating. 2. Agree. A sub-grant agreement from a template, budget and reporting schedule included, e-signed. 3. Release tranches against conditions, with partner reports through their own portal space and spot checks. 4. Build capacity. Capacity-building plans, and a track record that follows the partner to the next project. ## What it does. - **Partner directory**: Profiles and documents for each local partner. - **Due diligence**: A scored questionnaire with evidence and expiry dates. - **Capacity assessment**: Governance, finance, safeguarding and data protection, with a development plan. - **Risk-driven controls**: The risk rating sets tranche size, report frequency and spot checks. - **Sub-grant agreements**: From a template, with budget and reporting schedule, signed online. - **Tranches with conditions**: Released when the conditions are met. - **Partner space**: Reports and messages come in through the partner’s own portal space. - **Track record**: Performance over time follows the partner to the next project. ### The full list Partner directory with profiles and documents, due diligence questionnaire with scoring and expiry, capacity assessment and development plan; risk rating driving controls (tranche size, report frequency, spot checks); sub-grant agreements with e-signature; partner budgets and financial reports, tranches with conditions, partner portal space for reports and messages, spot checks and audit findings, safeguarding and PSEA commitments, partner performance over time. ## What makes the difference - The partner’s risk rating sets the controls applied. - Your partner reports in their own space, in their language. - Due diligence is reused on the partner’s other projects. ## With your AI agent One question can cross several modules. Partners' bank details are stripped before the AI reads their file. - **A question**: “Is Amal Water Alliance's due diligence still valid for the next sub-grant?” - **Reads**: Partners & Sub-grants, [Policies, Documents & Data Protection](https://reliefapplications.org/relief-one/compliance/), [Audit, Risk & Internal Control](https://reliefapplications.org/relief-one/audit-risk/) - **Comes back**: What expires before signature, and a request drafted (To validate) - [More use cases](https://reliefapplications.org/relief-one/ai-agent/) ## Connected to It shares its records with these modules. - [Grant Management & Donor Reporting](https://reliefapplications.org/relief-one/grant-management/): What each grant still needs from you. - [Donor Portal](https://reliefapplications.org/relief-one/donor-portal/): A space where donors follow their grants. - [Finance & Fund Accounting](https://reliefapplications.org/relief-one/finance/): Does each project cover its costs? - [Policies, Documents & Data Protection](https://reliefapplications.org/relief-one/compliance/): Policies and due-diligence documents, ready when asked. - [MEAL](https://reliefapplications.org/relief-one/meal/): Show what changed, and how you know. - [Audit, Risk & Internal Control](https://reliefapplications.org/relief-one/audit-risk/): Controls your auditor can read. ## Before you book a demo. ### Do a partner’s due diligence checks expire? Yes. The questionnaire is scored and its evidence carries expiry dates. Spot checks, audit findings and the partner’s safeguarding and PSEA commitments are kept on their record too. ### What does a partner’s risk rating change? The controls: tranche size, how often they report, and how many spot checks. A partner rated Medium, for example, can be set to quarterly tranches, monthly reports and one spot check. ### Can we start with Partners & Sub-grants alone? Yes. Each organisation starts with the base, then picks its modules. You can start with one and add others later. ### Can we switch a module off later? You can, and its data is kept. A module switched off disappears from menus and search, and switching it back on restores it. ### Can you import from our spreadsheets and current tools? Yes: people, projects, budgets, policies, files (including a one-time import or a live two-way sync with Google Drive), and the content of your existing workbooks. Connectors to your other systems are built as part of the project. ## Next module - [Fundraising & Individual Donors](https://reliefapplications.org/relief-one/fundraising/): What each campaign raised, and what it cost. ### Funding & partnerships - [Grant Radar & Proposals](https://reliefapplications.org/relief-one/funding/): From the call to the signed grant. - [Grant Management & Donor Reporting](https://reliefapplications.org/relief-one/grant-management/): What each grant still needs from you. - [Donor Portal](https://reliefapplications.org/relief-one/donor-portal/): A space where donors follow their grants. - [Calls for Proposals](https://reliefapplications.org/relief-one/grant-making/): Run your own calls for proposals. - [Fundraising & Individual Donors](https://reliefapplications.org/relief-one/fundraising/): What each campaign raised, and what it cost. - [Add to your Relief One](https://reliefapplications.org/relief-one/build/) - [The base](https://reliefapplications.org/relief-one/platform/): The part every organisation gets. - [Relief One](https://reliefapplications.org/relief-one/) ## Book a demo of Relief One. Tell us how your organisation works and which modules you are looking at. We show you Relief One on the parts that matter to you.