--- title: "Membership and governance software for NGOs | Relief One" description: "Membership & Governance. For associations, federations and their boards. Run your member register, dues, general assemblies and board meetings in one place." url: https://reliefapplications.org/relief-one/membership/ lang: en --- # Membership & Governance: Run your member register, dues, general assemblies and board meetings in one place. Members are in a spreadsheet and dues are chased by email. The general assembly is still organised on paper, and the decisions in the board minutes are rarely followed up. [Relief One](https://reliefapplications.org/relief-one/), Run the organisation ## How it works For associations, federations and their boards. 1. Members. Individuals and member organisations, categories, status, renewal dates. 2. Dues. Invoices, online payment, reminders, arrears. 3. General assemblies. Convocations, quorum, online votes, minutes. 4. Board. Meetings, papers, decisions and their follow-up. ## What it does. - **Member register**: Individuals, member organisations and chapters, with categories and renewals. - **Dues**: Invoices, online payment, reminders and arrears. - **Member portal**: Profile, payments, documents and votes. - **General assemblies**: Convocations and quorum counted live. - **Online voting**: From the member portal, with an audit trail. - **Board meetings**: Agendas, papers and minutes. - **Resolutions register**: Each decision followed until done. - **Committees and mandates**: Who sits on what, and when each term ends. ### The full list Member register (individuals, organisations, chapters), membership categories and renewals; dues invoicing, online payment and reminders; member portal (profile, payments, documents, votes); general assembly convocations and quorum tracking, online voting with audit trail, board meetings with agendas, papers and minutes; resolutions register and decision follow-up, committees and mandates with terms, member communications (with Outreach), statutory documents. ## What makes the difference - Quorum counted live during the assembly. - Members pay dues and vote from their own portal. - Renewal and dues reminders go out automatically. ## With your AI agent One question can cross several modules. The pack is a draft until the director edits it and sends it to the board. - **A question**: “Prepare the November board pack.” - **Reads**: Membership & Governance, [Finance & Fund Accounting](https://reliefapplications.org/relief-one/finance/), [MEAL](https://reliefapplications.org/relief-one/meal/), [Audit, Risk & Internal Control](https://reliefapplications.org/relief-one/audit-risk/), [Workspace: Home, Drive, Calendar & Office](https://reliefapplications.org/relief-one/workspace/) - **Comes back**: A draft pack, each figure linked to its record (To validate) - [More use cases](https://reliefapplications.org/relief-one/ai-agent/) ## Connected to It shares its records with these modules. - [Finance & Fund Accounting](https://reliefapplications.org/relief-one/finance/): Does each project cover its costs? - [CRM, Portfolio & Communication](https://reliefapplications.org/relief-one/outreach/): Donor contacts and track record, kept up to date. - [Policies, Documents & Data Protection](https://reliefapplications.org/relief-one/compliance/): Policies and due-diligence documents, ready when asked. - [Staff & Partner Portals](https://reliefapplications.org/relief-one/portals/): The ERP as staff and partners see it. - [MEAL](https://reliefapplications.org/relief-one/meal/): Show what changed, and how you know. - [Audit, Risk & Internal Control](https://reliefapplications.org/relief-one/audit-risk/): Controls your auditor can read. - [Workspace: Home, Drive, Calendar & Office](https://reliefapplications.org/relief-one/workspace/): Where the team works, wherever it sits. ## Before you book a demo. ### Can member organisations and chapters share one register? Yes. Individuals, member organisations and chapters sit in the same register, each with a category and a renewal date. Committees and mandates show who sits on what and when each term ends. ### Is online voting traceable afterwards? Each vote is kept with an audit trail. Members vote from their own portal, and during the general assembly, quorum is counted as members check in. ### Can we start with Membership & Governance alone? Yes. Each organisation starts with the base, then picks its modules. You can start with one and add others later. ### Can we switch a module off later? You can, and its data is kept. A module switched off disappears from menus and search, and switching it back on restores it. ### Can you import from our spreadsheets and current tools? Yes: people, projects, budgets, policies, files (including a one-time import or a live two-way sync with Google Drive), and the content of your existing workbooks. Connectors to your other systems are built as part of the project. ## Next module - [Grant Radar & Proposals](https://reliefapplications.org/relief-one/funding/): From the call to the signed grant. ### Run the organisation - [Projects & Time](https://reliefapplications.org/relief-one/projects/): Hours and costs, per project. - [Finance & Fund Accounting](https://reliefapplications.org/relief-one/finance/): Does each project cover its costs? - [HR & Payroll](https://reliefapplications.org/relief-one/hr/): Staff and consultants, managed together. - [Recruitment & Onboarding](https://reliefapplications.org/relief-one/recruitment/): Hiring in bursts, across countries. - [Volunteers](https://reliefapplications.org/relief-one/volunteers/): Fill volunteer shifts from a phone. - [Learning & Training](https://reliefapplications.org/relief-one/learning/): Whose certificate runs out next? - [Add to your Relief One](https://reliefapplications.org/relief-one/build/) - [The base](https://reliefapplications.org/relief-one/platform/): The part every organisation gets. - [Relief One](https://reliefapplications.org/relief-one/) ## Book a demo of Relief One. Tell us how your organisation works and which modules you are looking at. We show you Relief One on the parts that matter to you.